State Requirements for Providing Rent ReceiptsĪs mentioned above, some states require landlords to provide their tenants with a rent receipt each time a payment is made towards their rent.

How the payment was made (personal check, cash, etc.).

Landlord or property manager name and property address.

These receipts typically contain the following information: You can keep printed or digital copies of the receipts for as long as needed for your financial or personal records.

The more you include on a rent receipt, the easier it is for you to keep track of everything. Rent receipts can help a landlord keep track of which tenant(s) have fully paid rent, when each payment was made, and if needed when late payments or other fees are paid. Rent receipts can also be used to document a one-time rental fee, like when someone who is on holiday rents a vacation property owned by a private citizen. They can also be emailed, however, it would be better to have a written signature on them. They are especially important when a renter pays cash, to provide proof of receipt for tracking purposes.Ī landlord who writes a rent receipt for a tenant can either photocopy or scan the receipt for their own records, or enter the receipt details in whatever rent payment tracking system they use. These receipts are a way for the landlord to keep track of all rent payments. A common example would be if you are the landlord of an apartment building where the tenants pay rent on a monthly basis.

They record when the tenant paid rent which protects them in case the landlord wants to charge a fee for late payment.Ī rent receipt should be used by the landlord of a residential property occupied by tenants who make rent payments.

They provide a “proof of purchase” or payment which protects them in case the landlord claims the rent payment was not made (especially when dealing with cash).

They fulfill a state requirement (for some).įor tenants, rent receipts are important because:.

For vacation properties, they record dates, amounts, and renter information.

They act as a sales receipt, providing proof that a transaction took place.

They help the landlord keep a record of all of the rent payments a tenant has paid in addition to when they made their payments and how much was paid.

Note: For an Excel version of our rent receipt template, Click hereįor landlords, rent receipts can be helpful for many reasons:

Printable receipt tracker free monthly